This article lists the PortalWX permissions of the Access module – badges and building access – and what each one lets an administrator do.
The Access to Workplace permission
Access to Workplace is the module permission. It opens Operations ▸ Access with the overview of access badges allocated to all companies and, together with the People permission, shows each user's building access setup. The sub-permissions fall into two groups: assigning access to a person, and managing the pool of badges that companies draw from.
Assigning access to a person
| Permission | What it lets the user do | Notes |
|---|---|---|
| Assign Access Roles | Assign access roles to people. Manage the access photo when it is enabled. | Assigning an access role automatically enables building access in the person's mobile app. |
| Assign Plastic Badges | Assign plastic badges to people. | The person's company must have free plastic badges. |
| Assign Mobile Badges | Allow app users to generate a mobile access badge. | The person's company must have free mobile badges. |
| Revoke Access | Revoke a person's office access – applied to the mobile badge, the plastic badge and the access role. | Together with People, this lets the administrator fully manage a person's access. |
Managing the badge pool
| Permission | What it lets the user do | Notes |
|---|---|---|
| Manage Plastic Badges | Add new plastic badges to the pool and distribute them to companies. Export the badge report. | Also opens Access ▸ Badges and Badge formats. |
| Manage Mobile Badges | Allocate mobile badges to companies and sub-companies, or take them back. Export the badge report. | |
| Manage QR code badges | Assign access badges with QR codes to companies and users, or take them back. Export the badge report. | |
| Manage Biometric badges | Assign biometric access badges to companies and users, or take them back. Export the badge report. | |
| Notify about Mobile Badge Requests | Receive an e-mail notification when a colleague from the company requests a mobile badge in the app. | Notification only; approving the request still needs Assign Mobile Badges. |
Access roles are not permissions
An access role (Operations ▸ Access ▸ Roles) defines which doors and areas a person can open. It is assigned on the person's profile under Access, not on the Permissions tab. Creating and changing access roles for a company needs the Manage Access Roles permission from the Company module, not from Access.
See also: PortalWX permissions — overview, Company permissions.